CCLHD - Elective Surgery Wait List Management Clerk

Employment Type: Temporary Full Time till June 2026
Position Classification: Administration Officer Level 4
Remuneration: $1,440.75 - $1,473.73 Per Week
Hours Per Week: 38
Location: Gosford Hospital
Requisition ID: REQ647476
Applications Close: Monday, 6 April 2026 at 11.59pm

At Central Coast Local Health District our strategic vision is Trusted Care.  Better health for everyone. We are looking for a highly organised and detail-focused Elective Surgery Wait List Management Administrator to help coordinate the patient journey from booking to admission.

About the Opportunity

Behind every successful surgery is a team ensuring everything runs smoothly before a patient even enters theatre. As an Elective Surgery Wait List Management Administrator, you will be the key link between patients, doctors and hospital teams - making sure bookings, waitlists and theatre schedules are accurate, compliant and well managed.

This role is perfect for someone who enjoys organisation, problem-solving and helping people, while working in a fast-paced healthcare environment.  . In this role you will:

• Manage and maintain elective surgery waiting lists across specialties, ensuring accuracy and compliance with Ministry of Health Waiting Time and Elective Surgery Policy.
• Coordinate patient scheduling processes, including bookings, pre-admissions, cancellations and deferrals, ensuring all data is accurately recorded and maintained.
• Generate and maintain theatre lists using Surginet, updating schedules as required to support efficient surgical operations.
• Act as a key liaison between patients, clinicians and hospital staff, providing clear communication while proactively identifying and managing potential waitlist issues.

For more information about this role, please view the Position Description.

About You

We are looking for someone who has:

• Strong attention to detail with the ability to maintain accurate data and documentation.
• Excellent organisational and time-management skills, able to manage multiple priorities and deadlines
• Confident communication skills with the ability to liaise effectively with patients, clinicians and hospital staff.
• Ability to work in a fast-paced environment, remaining calm under pressure.
• A compassionate, patient-focused approach with a commitment to providing supportive and professional service.

Applicants must have current work rights in Australia or be a permanent resident or citizen. Unfortunately, we cannot consider applicants who do not meet this requirement.

Benefits

• Work-Life Balance: Enjoy an accrued day off each month, 17.5% annual leave loading, and paid parental leave.
• Financial Benefits: Boost your take-home pay with salary packaging, save on car costs with novated leasing, and access relocation assistance.
• Health & Wellbeing: Stay active with discounted gym memberships (Fitness Passport), free flu vaccinations, telehealth support, and confidential Employee Assistance Program (EAP) counselling for you and your family. Plus, access discounted private health insurance.
• Career Growth: Advance your career with free professional development courses and secondment opportunities.

Need More Information?
Anna Pantoulas
Phone: 4320 2735
Email: anna.pantoulas@invalidemail.com

Click here to find out more about applying for this position.

Working for Central Coast Local Health District - NSW Health 

Central Coast Local Health District is committed to implementing the Child Safe Standards.

Central Coast Local Health District is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Aboriginal and Torres Strait Islander applicants can access support through the Stepping Up initiative, which provides guidance on the NSW Health recruitment process. You’re also welcome to reach out to Nathan Bramston-Dean in our Aboriginal Workforce Development Team at CCLHD-AboriginalWorkforce@invalidemail.com or call 02 4320 3519 for one-on-one support.

Vaccination Requirements

All NSW Health workers are required to comply with the Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases Policy Directive. This includes:

• Category A positions: Mandatory evidence of protection against specified infectious diseases, including annual influenza vaccination and tuberculosis assessment. 
• Category B positions: Vaccination is recommended but not mandatory. 

Applicants must provide appropriate evidence of compliance prior to commencement. For detailed information, please refer to the NSW Health Occupational Assessment, Screening and Vaccination Policy.

NSW Health strongly recommends all workers stay up to date with COVID-19 vaccinations as per the Australian Technical Advisory Group on Immunisation guidelines. However, COVID-19 vaccination is not a condition of employment.

Additional Information

An Eligibility List (E-List) or talent pool may be created from this recruitment episode to assist in filling future permanent, temporary, or casual full-time and part-time positions.

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You are encouraged to complete applications on a week day where Technical Support is available Monday to Friday 8.30am to 4.30pm by phoning ROB Help Desk on 1300 679 367.